Asset management software built around PS 3150

What an asset carries. Category, name, acquisition date and cost, amortisation method of straight line, declining balance or sinking fund, useful life in years, salvage value, opening accumulated amortisation, in-service date, amortisation start date, location, department, condition, status including work in progress, serial number, funding source, description and notes.

Five-tab asset file. Details, amortization showing period, amount, closing net book value and status, cost history, work orders and inspections.

Disposals. Full disposal by method covering sold, donated, scrapped, traded, transferred and written off, with proceeds, disposal date, estimated net book value removed and notes. Partial disposal by percentage of the remaining base is supported, and both keep a disposal history alongside the cost-change history.

Betterments. A Record Addition action captures betterments against an existing asset so the capitalised cost and the schedule both move.

Depreciation screen. By category showing assets, total cost, accumulated amortisation, net book value and average life, and by asset showing cost, accumulated amortisation, NBV and last posted. Regenerate one schedule or all of them, approve an entry, post an entry, or post all pending. A nightly job processes auto-amortisation on a configurable day of month.

WIP tracking. Construction-in-progress assets listed with days in WIP, and a Transfer to Active Service action that sets the target category, in-service date, useful life, amortisation method and salvage value, starting amortisation from that point.

Infrastructure view. Linear and network assets filtered by type across roads, bridges, water, sewer and storm, and by condition, with installed date and status.

Asset map. Where GIS is licensed, the network themed by condition or category, with a geometry editor, a search across mapped and unmapped assets, and a Set asset length from the drawn line action that computes a linear asset’s length directly from its geometry.

Fleet vehicles. Unit number, description, category, year, fuel, last service and status, with service records covering service date, type, mileage at service, cost, vendor, next service date and description, plus current mileage and hours updates.

Fuel logs and card imports. A per-vehicle fuel log with date, volume and unit, unit cost, total, vendor, reference and notes, plus a fuel-card import path with named profiles, asset lookup by unit number, date format, default volume unit, column mapping, a dry-run preview, an apply step and a run audit.

Analytics and telematics. Fuel and cost analytics by month and vehicle over a selectable window, and a telematics ingestion seam with an ingest URL and rotatable API key feeding a latest-positions view on the map.

Work orders. Nine work types covering preventive, corrective, emergency, inspection, assessment, service, rehabilitation, replacement and upgrade, with priority, scheduled and due dates, assignee, vendor, estimated cost and hours.

Completion that costs out. Complete with hours worked, labour cost, material cost, resulting asset condition and resolution notes. Post the cost to the GL. Link a supplier bill line to the work order through a candidate search across bill number and supplier, so actual invoiced cost lands on the asset.

Parts and materials. Work-order parts draw on the bookkeeping Inventory module. Reserve a part with an item search, quantity and notes, then issue, return to stock or cancel the reservation, with requested, issued, returned and net quantities tracked per line.

Condition scoring. PASER on 1 to 10, PCI on 0 to 100 and a generic 1 to 10 scale, each with its own excellent, good, fair, poor and critical thresholds and step size. Views cover condition by category, an average-score-by-category chart and a per-asset trend, with a backfill tool that proposes numeric scores from existing qualitative ratings and previews them before applying.

Maintenance plans. A plan targets a single asset or a whole category and triggers on a time interval in days, a usage interval in kilometres or hours, or a condition-score threshold under a chosen method. It carries lead time, work type, priority, an optional title template and an assignee. Generate work orders on demand, or let the nightly job run it on schedule.

Usage logs. Meter and odometer readings per asset with reading date, unit, reading, source and reference, which is what drives usage-based triggers.

The forecast. Over a selectable horizon, showing year, requirement, cumulative funding and cumulative gap, with an asset table listing replacement cost, useful life, in-service date, missing data and alternatives.

Funding assumptions. Maintained per category with annual contribution, opening reserve balance, expected grants and notes, plus an all-categories fallback for anything unmapped.

Forecast overrides. A planner can set a planned year, a planned cost, or exclude an asset from the forecast entirely, so the model reflects council decisions rather than pure arithmetic.

Data quality. A dedicated view lists exactly what is missing to make the forecast reliable, with a bulk update action to fill the gaps.

Exports. The forecast exports to Excel and PDF, alongside the asset register, amortisation schedule and PSAS TCA schedule.